This week we continued with video conferencing, we were told to watch a lecture via moodle and report back to the lecture from last week. After this, we allocated into groups to discuss different questions that was given and presented to the lecture. This was very interesting as we learnt what are the constraints and benefits of video conferencing. it was good to see what information everyone collected when they presented. We then got told if we have a laptop, we should connect to a video conference and to dry run the software, the software that was used from adobe. A printscreen of the software after i connected is below
The lecturer was the host of this conference, we had to conect to the group. On this we can chat, private chat, and video conference with the people who has logged in to the software. We would try and dry run the software with the people who are in the chat.
This sheet was given before the dry run, this is the roles that are given in the class for the conference. These roles are needed because control conference and help the conference to be more efficient. When everything is ready, a test run would done.
Research on web conferencing (Best Practices)
I done quite a lot research on web conferencing and what are the best practises around. For work reason, having a webconference with a reliable network is very important to a company as they need to show professionalism and show this meeting over the web is very important. Another thing that makes a web conference even much better is checking the video quality. Asking the other person on the other side if they can see them clearly. If not, the user can adjust the camera so it would be able see more clearly for the meeting to continue. When i researched, i found BT best web conferencing practice, it gives a whole list of what should be done to have the best practices. Below will show the list.
Learn the habits and methods of effective conference leaders to successfully conduct your WebEx conference.
- Interact with your attendees, and keep them involved and focused on your presentation.
- Test and experiment
Before you go host a meeting using WebEx, be sure to run a test. Make sure your presentation loads as expected and you become familiar with the flow of your meeting within the console. Practice using the tools you will utilize within the meeting, i.e. annotation tools.
- Share a website, application, or your desktop
Sharing a website, application or your desktop is more interactive than using screenshots in your presentation, and you can turn over control of the application to other participants. Allows you to demonstrate dynamic content and break up the monotony of slide pushing.
- Record your presentation
Capture your presentation, in its entirety, for later viewing by participants or colleagues who may have missed the live version or wish to review a historical meeting. To create an integrated audio and web recording of your WebEx meeting simply call the BT Conferencing Help Desk.
- Make chat an integral part of your presentation
Tap into your audience by asking questions through chat. It’s a more informal way than Polling to ask participants for feedback.
- Use all annotation tools
Add energy to your presentation by using a variety of annotation tools. Highlight key points and information as you talk about them. Be careful not to give everyone annotation privileges, as it can easily become confusing.
- Use full-screen mode for content viewing
Help keep your participants focused on your message by setting your attendees WebEx console into full screen mode. You can do this easily using the meeting tools.
- Share your file
Transfer files, documents, or the presentation to your participants immediately. Stay top-of-mind with your participants by leaving them with something concrete.
- Poll your audience
Provides your audience with a chance to share ideas and allows you to collect valuable information from them. Create your poll questions in advance and insert them into the presentation before your participants join the meeting. Use the circle if you only want participants to check one answer. Use the square if you want to allow for multiple selections or answers. To get an accurate participant count, be sure to ask participants how many people are in the room with them.
To avoid disruptions, tell your participants to mute their phone. If you are using BT MeetMe, the chairperson can press * 5 to mute all participants. If you are on a BT Event Call, press * 0 and ask your conference coordinator to mute all the participants.
- Move slowly
When hosting a web conference call, move slowly between applications to allow for a smooth transition for your users. Application sharing uses more bandwidth; smooth movement within the meeting improves the user experience.
- Video adds variety
Leverage video at the beginning of your meeting to connect with your participants.
- Use Webex Record function
When you are holding a WebEx conference and you want to record your Web and audio conference together, use the Record function in the WebEx console and not the MeetMe Recording (*8) touchtone function on your telephone.